Our Unique Office 365 to Google Workspace Migration Process
Our worry-free migration process – nothing left behind, no obstruction to your ongoing work. Explained here.
1. Migration Inputs
To initiate our Office 365 to Google Workspace migration process we will need some information such as which Office 365 plan you use and where you host your DNS.
This will help us kickstart your migration in the right direction. You can know more about what all the information we need from you.
2. Advance Payment
We will need 50% advance payment from you to get started. This allows us to assign our migration resources and cutting-edge tools to transfer your data.
Since we use PayPal to accept payments, you can use all major international credit cards to pay for our service.
We use a Google Sheets-based project management tool to track your migration progress. We will share the sheet with you.
As your Office 365 to Google Workspace migration progresses, our team will update the Google Sheet every couple of hours. You can check the sheet whenever you feel like to see how far we have gone.
4. Google Workspace Setup
We will completely set up your Google Workspace account according to Google’s recommendations. We will verify your domain, create the SPF record, setup DKIM, create users (corresponding email ids), aliases, groups and calendars.
Of course, Google provides the best email security in the world and the same will be configured for your account.
5. Migration Setup
This is when the ground is prepared for the magic to happen.
Appropriate connections between your Office 365 account and the newly-set up Google Workspace account are established, and issues (if any) are identified and fixed.
We are ready to programmatically extract all your information from the Office 365 email servers and migrate it to your Google Workspace.
6. Base Migration
To make sure that every bit of information is transferred without breaking your email threads, and there is no downtime, we migrate in two phases: (1) Base Migration and (2) Delta Migration.
If we just sequentially migrate your emails and you reorganize your folders or emails during the migration, our migration utility (or any other in the market) will not catch it.
Hence, we first start migrating your emails from 01-01-1990 till the 30 days older emails (from today) in the Base migration phase. This happens while you go on using your emails in Office 365.
7. Final Payment
With almost 75% of your Office 365 assets migrated over to Google Workspace, we request you to make the final 50% payment.
8. Email Routing
Email routing means that now instead of going to your old Office 365 servers, all your email communications should happen on the new Google Workspace servers.
This happens over the weekend when you usually have very light email flow.
We will change your DNS to route your emails to Google Workspace and as soon as the new DNS changes are propagated, your email starts arriving in your Google Workspace inbox.
9. Delta Migration
The final bye-bye to your Office 365 setup. Remember in the Base migration phase we transfer all the emails from 01-01-1992 to 30 days before the current day?
In the Delta migration phase, we transfer the remaining emails, calendars and contacts from the last 30 days. So, whatever activities you have carried out while we were working on the Base migration, will be transferred now to the Google Workspace.
10 your review
You will get an email notification from us informing you that your data migration from Office 365 to Google Workspace is complete and now you can log into your Google Workspace account to confirm that everything is there.
There shouldn’t be any problem but hey, life sometimes throws surprises, doesn’t it? In case there is an issue, we will immediately take care of it.
Remember that your job is in expert hands. There is (almost) no Google Workspace problem we cannot solve.
11. Enjoy Google Workspace
We are there, in case you need us. We know that no matter how friendly the Google Workspace interface is, the environment may be alien.
This is why, Googally provides post-migration support for two weeks so that you can live happily ever after with Google Workspace.
The most frequently asked questions and their answers about our Office 365 to Google Workspace migration services.
Here at Googally we staunchly believe that migration from Office 365 to Google Workspace shouldn’t be a nerve-wracking experience.
We understand that transferring hundreds of thousands of emails, multiple email accounts, thousands of contacts and intricate calendar entries may seem like a nightmarish adventure to take on, but when it is done by the experts, it is not like that.
It’s a breeze.
Just give us the information that we need (all this information), and that’s it, seriously.
After that, we take care of everything, and everything means everything – all your migration, and the handling of glitches in case they occur.
You can literally go on a weekend holiday without giving a second thought to what we are doing.
Hence, the expression “peace of mind” migration.
We have some premium-quality migration tools that help us migrate your data from Office 365 to Google Workspace very fast.
We tailor our migration process according to the size of the data that you have in your current Office 365 setup.
If your users have mailbox sizes less than 5 GB, we can do the job in a single weekend. When you log in on Monday, everything is right there, but instead of Office 365, you are using Google Workspace.
Mailboxes that are more than 5 GB, may require extra time and a different strategy.
Well, whatever is the size of your mailbox (and those of your employees) our approach is migrating from the most recent to the oldest and during the weekend, we can transfer at least two years of emails, calendar entries and contacts.
After migrating two years of data we begin to route all your ongoing email conversations to your Google Workspace servers so that from Monday onwards, you can start your work. Then, while you’re doing your work, we go on transferring the remaining data that you have in your Office 365 setup.
Small answer: No.
A bit longer answer: There is a reason you are hiring us. Before you, we have helped hundreds of businesses make a happy transition from Office 365 (and a range of other platforms) to Google Workspace.
We use very advanced tools exactly to make sure that no email is lost when you are being migrated from Office 365 to Google Workspace.
Primarily, there are two reasons why Google Workspace may refuse to accept email from your Office 365 server:
There is a virus in a particular email;
The email attachment is larger than 50 MB (Gmail’s limit is 50 MB)
Other than these, there is never a problem and you should never lose one of your emails.
Sure, why not?
But is it worth the risk?
Just imagine. You have multiple employees accounts in Office 365 and these employees may have accumulated thousands of emails over all these years.
Then, you may have contacts that you don’t want to lose. There are calendar entries you don’t want to go haywire.
Most importantly, you don’t want to interrupt your business. Remember that even one email thread lost can cause your business irreparable damage.
If the ability to go on doing your business uninterrupted isn’t a big issue, if losing and saving those thousands of emails in their proper order isn’t a big issue, if losing a few hundred contacts and calendar entries here and a few there, wouldn’t be a big deal, then sure, go ahead.
We assume you have got lots of time for trial and error.
Office 365 is your server. Google Workspace is going to be your server.
Who is there to stop you?
We have exactly the tools that seamlessly migrates all your data, intact, in proper order, from your Office 365 setup to Google Workspace setup. We can transfer two years of email (including attachments and multiple threads), contacts and calendar entries in a matter of a weekend. This is one thing.
Our time-tested methodology makes sure that there is no downtime.
We migrate your email threads in such a manner that there is no discontinuity.
We also provide post-migration support for two weeks so in case there are some hiccups or unforeseen developments, we can immediately provide you the needed help.
When you migrate through us, you will be simply logging into your Google Workspace account after the weekend.
Our pricing and our process help us distinguish ourselves from our competitors.
We believe that just as your transition from Office 365 to Google Workspace should be smooth, so should be your experience in terms of the cost. The migration shouldn’t pinch you.
We can do the complete migration to Google Workspace in a very reasonable pricing.
One of our clients was generous enough to share with us a quote that he had received from another Google Cloud Partner for $1100, we migrated him in $260.
See the difference?
Now the process (and the reason why we can charge 1/3 of our competitors)…
We have our own, indigenously developed automated migration tools that allow us to migrate all your data from Office 365 to Google Workspace blazingly fast and with miniscule scope for error.
Over the years we have honed our process and refined our tools, and this enables us to provide a remarkable service to a greater number of clients.
We have a customized Google Sheet for the job that we will share with you. We will update the information every couple of hours and you can keep track of all the migration tasks taking shape right in front of you. The sheet will also include visual charts for quick status check.
Office 365 to Google Workspace Migration Project – Sample Status Dashboard