Rackspace to Google Workspace Migration Process

Are you concerned about your migration? Let us give you a tour of our proven end to end migration process.

1. Migration Inputs

It all starts with understanding about your current email system, where we ask a few questions like which Rackspace plan you use, where is your DNS hosted etc. You can learn more our migration requirements here.

Google Workspace Migration Project Requirements
Google Workspace Payment

2. Advance Payment

We ask 50% advance to assign our expert migration resources and premium tools to your project.

We use Paypal so you can pay by using any of your major credit card.

3. Organization

Once we have all required information, we enter it in our Google Sheet based project management tool to share with you (we bet, you can easily manage projects in Google Sheets).

You can easily track progress of your migration on this Google Sheet. Our team keeps it updated every couple of hours.

Google Workspace Project Management
Google Workspace Setup & Migration

4. Google Workspace Setup

We start setting up Google Workspace for you following Google’s best recommended practices including domain verification, SPF record creation, DKIM setup, creating users, aliases, groups and resource calendar.

Our setup also includes configuring all Google recommended security settings.

5. Migration Setup

We start the magic of making connections between Rackspace and Google Workspace email servers, fix issues (if any).

At this time, we are ready to programmatically fetch data from Rackspace email servers and ingest that into your Google Workspace users mailbox.

Google Workspace Migration Server Connection
Google Workspace Base Migration - Data Transfer

6. Base Migration

We do migration in two phases (1) Base Migration and (2) Delta Migration, and let us tell you why.

If you take any action on the email in Rackspace mailbox (e.g moving it to a folder) after we migrated it, migration utilities would not catch it.

To avoid this, we migrate emails starting From 01-01-1990 TO 30 days older than today in the first (Base) migration, last 30 days email in second (Delta) migration which we perform on weekend after changing your email routing.

7. Final Payment

At this time we complete around 75% of the your Rackspace to Google Workspace Migration project and ask for final 50% payment.

Google Workspace Migration Final Payment
Google Workspace Email Routing

8. Email Routing

Now as your base migration has been completed, we make the changes in your DNS to switch your domain’s email routing to Google Workspace and within a short period of time all new emails will start coming to your Google Workspace mailboxes.

If you are a geek, this is called Mail Exchanger Routing or MX Routing.

9. Delta Migration

Its weekend and now is the time to migrate last 30 days of emails, also your contacts and calendar events.

It doesn’t take us more than couple of hours to migrate last 30 days of emails, and all contacts and calendar.

Google Workspace Delta Migration
Google Workspace Customer Review

10. your review

You get an email “Your data migration is completed”, please login in to your mailbox and confirm if things look perfect.

Mostly, there would not be any issues as we do this everyday, but worst case if there are any, don’t worry we know stuff well (very well) and can fix it in no time.

11. Enjoy Google Workspace

Googally provides two weeks post migration support and you live happily forever with Google Workspace.

Be Productive with Google Workspace

Fix and Simple Pricing

All Inclusive migration fee
$ 99
Per User
  • 30 Years of Data Migration
  • Complete Google Workspace Setup
  • Documentation to setup devices
  • Access to migration project tracker
  • Migration within a weekend
  • 1 week post migration support
  • 50% after successful project
  • Excellence Guaranteed
$198 minimum order required


Most frequent questions and answers about Rackspace to Gmail migration.

That’s a great question.

We don’t want you to juggling around systems, or answering 100 odd questions to migrate from Rackspace  to Google.

All we ask for is to provide some information (mentioned here) and thats it.

Seriously, thats it.

We do every damn required thing to migrate you to Google Workspace without a glitch.

Though we can’t pay for your trip, but feel free to make a trip to Hawaii after providing us required information. You don’t need to worry about whats happening with your migration, its all taken care by Google Workspace experts.

We use premium migration utilities to migrate your data which means migrating at blazing fast speed.

For users with mailbox size of less than 5 GB, we usually migrate them fully within a weekend, so they see all data in their Google Workspace mailbox when they login on Monday morning.

For your email superman users with mailbox size of more than 5 GB, our smart migration utility migrates data from latest to oldest. So when they login to their Google Workspace mailbox on Monday morning, they will have at least last couple of years of email.

Rest of their emails will keep on migrating behind the scenes, so you are kinda all set (unless you are really lagging behind and want to reply to that 6 year old email:).

Thats not why you hired us, right?

Well, obviously there are some limitations where Gmail will reject to accept emails, think of cases where someone is trying to migrate an email with virus, or an email with an attachment larger than 50 MB (Gmail’s limit is 50 MB).

But other than these fair reasons, all your Rackspace emails would go right into your Gmail just like cream cheese in a plain bagel.

Nothing is impossible.

If you are determined you can even go to the moon, so instead of asking “Can’t we do it by ourselves?” you should rather be asking “Should we do it ourselves”?.

If you want to do it yourself, you can but you will need to put in a few hours (or may be days or weeks) to learn the in and outs of Google Workspace migration, and have some patience to hit and try things.

So unless you are a student and want to learn things by investing a few days or weeks, it will make better business sense to hire us.

We do Google Workspace migrations every day as we make our living with it. Our years of learning and experience can help you migrate smoothly to Google Workspace within a weekend. This will definitely save you substantial time, energy and money.

Thats a great question.

We are different than other Google Cloud partners in two things.

Pricing and Process

Pricing – Most of our customers who come to us after getting Google Workspace migration quotes from our competitors say that our pricing is very reasonable.

You will find our pricing almost 3 times cheaper than of our competitors in most of the cases, sometimes even 4 times cheaper.

One of our customers was transparent enough to share the $1100 quote he got from another Google Cloud partner. We migrated them smoothly to Google Workspace in $260. Did you notice the price difference? ;).

Process – Now you might be asking how is their our pricing so reasonable, how can they do it in almost 1/4 of their competitors pricing.

The answer is “Our Proven, Established, and Automated” migration process which makes it a win win.

You can learn more about our migration process here.

We manage your project on a Google Sheet and provide you its access right after starting your project.

Rackspace to Google Workspace Migration Project – Sample Status Dashboard

You can keep track of all project tasks on this sheet including visual charts for quick glance of the migration status.

We update this sheet every few hours.

Hmm, now we are talking!

Lets do it apple style.

This is the most easiest thing we ever created where we redefined the definition of simplicity.

If you want to migrate to Google Workspace without a glitch, contact us above (or simply click here) and we will provide you all information.

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