Step 1
- Open Microsoft Outlook 2016 at your Windows machine (if you are using Windows 10 you can simply search for Outlook).
Step 2
- Click on the File menu in top left hand corner as shown in the screenshot.
Step 3
- As we will add gmail account to Outlook 2016, click on Add Account as shown in the screenshot.
Step 4
- We will setup Outlook 2016 to work with your gmail manually
- Select Manual Setup or additional server types
- Click Next
Step 5
- We will configure your Google Workspace for business gmail via IMAP as it provides better functionality than POP.
- Select POP or IMAP radio button
- Click Next
Step 6
- Enter your name in the name field
- Enter your Google Workspace (or gmail) email address in Email field
- Under account type, select IMAP
- Put imap.gmail.com in the incoming mail server
- Put smtp.gmail.com in the outgoing mail server
- In user name, enter you full google apps email address as shown in the screenshot
- Enter your google apps gmail password
- Leave the remember password checked
- Click on More Settings
Step 7
- Check the box which says “My outgoing server (SMTP) requires authentication
- Click on Advanced tab
Step 8
- Click on Advance Tab
- For incoming server (IMAP), select SSL from the dropdown as shown in the screenshot
- Now make sure the port number is changed to 993
- For outgoing server (SMTP), select TLS from the dropdown as shown in the screenshot
- Now change the port number manually to 587
- Click Ok
Step 9
- Click Next
- A window will open to test our settings and connection
- Once the tests are passed, click on close to close this window
- Click Next
Step 10
- You will see a message now saying “You are all set!”.
- Click on Finish
Step 11
- If you have followed so far, you will see all your google apps emails coming in your Microsoft Outlook 2016
- If you need any help, fill up the form below to contact us